The potential for custom integration with other enterprise systems is one of the intranets main advantages. During that time, they have always been dedicated to . In this example, they have the latest company news clearly positioned below the main intranet banner. A company is not a company without its people and mostintranetsare about the people. have a countdown to launch day. Uploading video content is easy with an intranet. Even worse, it could see employees seeking alternative tech solutions. In this article, we'll share eight types of email announcement templates you can use in your email marketing campaigns to drive conversions and sales. Well also look at why yesterdays intranets simply dont work anymore, and how modern, These features provide a better overall experience and one that employees appreciate, if not love. This example primarily uses blues and grays, while the icons inject a vibrant splash of color. And change the colors and font to reflect your corporate style. Diagrams, photos, images, infographics are all useful ways to add visual appeal to your site. Body: Greetings! Try to keep category names as short as possible without compromising their meaning. And you can easily turn notifications on and off. organize a photo day when all employees will have their intranet pictures taken by a professional. Once you have selected a design template, its time to customize. 2. How about mixing things up and using videos, webinars or wikis from time to time. You can provide sample text for them to use. Anyone who has developed a Company Intranets: Revolutionize Your Business In 2023, Internal Website: Uses, Features And Setup, Intranet Development: Making Life Easier For An Intranet Developer. A persona is a fictional but realistic description of a typical intranet user (for example, new starter/new employee, knowledge worker, field worker, sales rep, people manager, or content author). Your employees will be the people who use your intranet and . For dispersed offices or a hybrid workplace, an intranet launch campaign is the perfect opportunity to bring people together. Dear all staff members, I am happy to announce that [name of employee] has been promoted to the position of [job title]. The example below shows an embedded Office 365 Excel spreadsheet. An effectiveintranet solutionencourages communication to flourish across your organization: Colleagues can share and contribute knowledge, Leadership (managers/supervisors) can stay in touch, Different departments can provide and share updates. All you need to do is select the appearance tab and click on the color you want from the palette. Intranets have now been around since the 1990s. We cover best practice considerations, and what you should keep in mind. Furthermore, online forms mean staff have 24/7 access. Get staff members involved from the get go. Bringing them together, bringing out the best in them, and enriching your company culture in the process. As well as increasing their sense of engagement, it will also ensure the intranet is more relevant. Select from a wide range of options to develop a unique solution relevant to your business. Two heads are always better than one, and forums are a great place for employees to collaborate. Give your green credentials a boost by doing away with paper-based systems or complicated email processes. . That way, you can be certain users can access the footage, whether working from a desktop or mobile device. Site page permissions can be set by job title, department, or location. And a site map also simplifies that task. Next-generation platforms have reinvented themselves. This eliminates the need to search for hard-to-find information on a non-intuitive site. The intranet streamlines file sharing and information discovery. Offer an incentive, such as free shipping, a discount, or exclusivity for the Early Birds. And its harder for employees to work out whats important and find what they need. Here are some best practice intranet examples together with a short commentary highlighting what makes them stand out. Then press the "Create" button. Staff directories bring workers together regardless of location. Visual appeal is essential. Employees anywhere can instantly share information, keeping everyone in sync and improving overallemployee performance. However, these can also quickly become unwieldy with big, long descriptions. Choose the list you created above. Engaging and low-cost, video is becoming even more important in the context of distributed teams. And its a great way to match an employee up to a skillset or collaborative project. 2. Quizzes, surveys, blogs, chat rooms and social intranet features are all ways to make the intranet more fun for end users. The feelings are mutual: Companies that provide a better experience are perceived as a better place to work. Sometimes dismissed as ancient relics, company intranets have come a long way since their first appearance in 1994. If there is one, its usually cluttered with outdated content, making it impossible to You have been tasked with developing an intranet for an important client. Ensure staff dont miss out on important updates with targeted notifications. 3 Examples of How Different Industries Use Intranet. It's with pleasure that I announce James (Jim) Brown will be joining our team as a sales manager on 21 January! Filing fault reports for vehicles and machinery. Employees can connect with colleagues in a team or project setting as well individually. Other HR Teams made the switch from Workplace. Other important announcements, links, and information naturally flow on, while the box layout style delineates the key information items. It could be a snapshot survey to gauge opinion on a particular issue or initiative. Acting as navigational shortcuts, quicklinks provide easy access to popular content and tools. Example #1: Announcements in the technology industry. First impressions really do count. Then again, intranets are used for moreimmediate and practical purposessuch as content delivery now in much more effective and interactive ways. Super-easy to set up and manage, intranet forums facilitate more effective joint working, especially among distributed teams. Utilize user profiles to support knowledge management and knowledge sharing. Management can be confident the intranet has the latest sales data available. Many companies make extensive use of employee profiles as a platform for promoting joint working and inter-team collaboration. Each page serves a specific purpose. A clunky, Its a simpler and more effective way of getting things done. Happy Hour 2: Relay new hires' hidden talents or most embarrassing moments. Try to include white space in your design to break up the text and present a minimalist look. I always put a lot of effort into such emails, because I am truly thankful for the work of my team members. Last, but not least point at our list of intranet design examples is actually not the design itself, it's the design analytics. Step 2: Write an Internal Job Ad. The bottom line is that designing your company intranet doesnt have to be the major undertaking that perhaps you first thought it was. It can be difficult to visualize exactly how an intranet will play its part in enhancing your companys culture. Upload photos or images relevant to your business. This number is high because many businesses make their intranet homepage a default page when employees open their browsers. Include the name and images of the product, the launch date, and the main benefits. Here we provide an overview of the main issues. Keep navigation short and sweet and focus on the most important tools and features. Information can easily get lost, or errors can creep in so that the form ends up going backward and forwards. Following this rule also helps you focus on whats really important. Either way, theres a lot at stake. Intranet Announcement Website Awards Announcement Social Media Posts . Employees can publish a post at any time to officially thank any other employee. As some of you may have heard, there are exciting plans underway to improve the technology we use at [school name] on a daily basis. Personalisation allows for an intranet that is truly relevant to an individual and the way they work. The new site launch is available and the URL is www.brainvire.com. Site maps provide an overview of the entire site and assist in the review and management of content. Always test it on a mobile device if you can beforehand. Upload files, videos, and images. While the intranet doesnt have to be a carbon copy of your public-facing website, it makes sense to have some cross-over. Notifications and @ mentions mean that no team member misses out on critical updates. ), shoutouts to other teams or employees (like congratulating a real estate agent for closing a deal), office culture updates, and more. Make sure that you regularly review the content and remove any out of date or obsolete information. Test drive your mobile intranet design before going live to ensure its fit for purpose. Pre-built by the provider, intranet templates come loaded with coding, functionality, and a basic design. We'd love to chat with you more about how HR Cloud can help you create an Exceptional Onboarding Experience. Columns are a great way to present information. It sets out what the site is all about so the user is clear whats in store. Keeping it simple and straightforward for end users is more likely to result in an intranet that is popular with staff and gets used on a daily basis. As a Content+Cloud company, we drink our own champagne and use Fresh as our company intranet. Make sure buttons and menus are finger-friendly. Anyone can share, comment, and provide feedback. When youre using a company intranet for the first time, it may be difficult to distinguish what makes a good intranet. All the best intranets are not only easy to set up and use; they are also simple to manage. Download your intranet template here. Central administration of users and credentials. Heres an example: sub-heading Travel Policies > Hotel Expenses (hyperlink). They encourage a community approach to share and managing content and give employees valuable self-service access to all of the information they need, at any time. Organizational charts and contact databases: These are very helpful, especially for communication across departments. In general, this will follow the basic format of external job posts. Involving your employees as much as possible at every step of the process will not only help to ensure your intranet really does address those organizational pain points, it will also increase the levels of employee engagement and will ensure your intranet is widely accepted and adopted from the very start. Keep it simple. - Tricia Scott, Global Intranet Manager, Travelex. Avoid confusing and unclear category labels. Improves efficiency: Intranet virtually eliminates the need for cumbersome email workflows that waste time and lead to version issues and confusion. The choice is yours. The homepage sets the tone and expectations for the whole site. The importance of intranets has grown in recent years so much so performing day-to-day activities without intranets is unimaginable. It is, in this sense, a fully-functional intranet news . When it comes to intranet design, less is often more. The intuitive software makes ongoing administration a straightforward task. Very cost-effective when bundled with other Microsoft 365 products. Collaborating on projects. It also allows a company to reach out to an existing customer base . A project go-live announcement email is the perfect vehicle for that. This example has identified quick links with an engaging icon. Our goal with this new website is to provide our visitors with an easier way to learn about Brainvire's services and . Its also a popular tool with recruits, and many companies have made it part of the onboarding process. In creative social intranet go on to the dashboard Click on add post Then click on add announcement Tag the employees, select privacy if it's for a specific group, add a start date and end date And press submit to send he announcement. Keeping it fresh with new content, features and up to date news will give your employees a reason to return. Introduce the employee and announce the promotion: The first complete line of the email should demonstrate your praise and communicate the employee's new job title: "I am pleased to announce the promotion of [employee's name] to [new position].". Theres nothing more annoying than the browser whirring around as it struggles to download a graphic or video. Company announcement email template 1 - promotion announcement. One disadvantage of this approach is that the section headings are often too broad and indistinguishable. This is critical for remote workers and non-desk staff. Check out the example below for some ideas to get started. Your intranet can be a one-stop-shop for all the key housekeeping services your employees need. Otherwise, you will end up with an inconsistent look and feel that will confuse your users while also looking unprofessional. Instead, updates and information can be found on employees phones or tablets. Example #3: Social feeds in real estate. Use the intranets simple administration tools to restrict forum access to relevant personnel. Over the course of the next few months, we will be adopting G Suite for . Post announcement and tag users, groups, a timeline to it. Simple to use, CSS makes designing your intranet page easy, including colors, fonts, margins, and layout. This is a time-consuming and labor-intensive process. And thats why accurate, descriptive headings are so important. Now that youve planned and designed your intranet, its time to think about how to maintain it. Display business updates or alerts. 7. Company Intranet Examples. Workmates: A Comprehensive Intranet Solution, 7 Benefits of Integrating a Company Intranet, how intranets help companies become more effective. Here are a few things to keep in mind when announcing new features or updates. Located on the beautiful Hawaiian island of Oahu, Hickam FCU needed an intranet that inspired and enhanced the lives of their 110 employees. Unites geographically dispersed teams: Companies now use intranets to connect remote employees, field-based teams, and satellite offices. Its always a good idea to pilot your intranet before going live. Fully integrated into your intranet and with seamless access to all features, team chat will add value to your internal communications. Intranet welcome message example 4: Staff handbook. Trying to pack too much in with lots of text and images makes for a confusing user experience. Conversations are automatically stored, and a powerful search makes it easy to locate that vital piece of information when you need to. And they can also limit access to pages. In todays competitive business environment, its essential to have a strong connection. Crisis Communications. No coding required. General Intranet homepage. Integrates well with other Microsoft 365 and third-party apps/platforms. 4. The goal of its recent redesign was to better unite the digital-workplace ecosystem and drive a one-stop experience for employees.. Home is a launching point for finding information and accessing other tools in Johnson & Johnson's digital-workplace ecosystem. Teams are free to manage their own pages. Its a central hub designed to make it easier for employees to access all they need to get the job done. The aim here is for the stakeholders to identify the intranets essential parent or main pages along with the child or sub-pages. Streamline approvals and business processes with digital workflows. Now it is time to share this great news with everybody, and thank your team members for their contribution. Conduct an intranet needs analysis. Try to avoid using pictures sourced from the web. Photos work best when they are strongly related to the content they sit beside and, where possible, should show employees doing their work. First, set up the announcements list. Limit yourself to what your intranet needs to do to relieve those organizational pain points. You can welcome staff with a single liner such as, "Welcome to the company! You can easily change the font, colors, margins or layout of one or all of your pages. Do away with complicated track changes and emailed versions of documents. Here are some examples: 1. Faster and more accurate, automated workflows make life simpler. Serves as a content management system (CMS): Intranets function as comprehensive repositories of vital information for the entire company. Only the critical high-level tabs are shown. JPEGs or PNGs are the best choices. However, be careful not to overdo the number of child pages. The interactivity features so commonly today were virtually unknown. We are pleased to announce the launch of our brand new website! Each employee and location have insights into what is happening throughout the company, regardless of where they are located. This enables connected workflows and easy data retrieval. Example #1: New Employee Announcement Email Template. Support services. And there are no security concerns like there have been with some cloud file-sharing options. It dictates how users find data within the site. Most of us are familiar with the concept of a corporate intranet by now. New employee announcement email template. On the smaller screen format, they work much better than mega menus. Visually engaging, they welcome users to the page. Fully customizable intranet templates save time and hassle. Updates are made in real-time with the intranet automatically saving the information. And an attention-grabbing home page will draw users in, so make sure yours packs a punch. And if you are using a topic or task-based approach to site navigation, then stakeholders should identify clear section labels. Well also look at how modern employee communication and engagement platforms extend the capabilities and benefits of the intranet models of yesterday. Idea #21: Connect with virtual employees through video conference. A wide variety of industries from only four countries were represented this year. We all know that paper-based or emailed forms can be a bit of a headache. T he company intranet is a powerful tool that leading workplaces rely on to operate everyday. For example, wayfinding cues highlight where the user is in the main navigation. The onset of the COVID-19 pandemic has led to the creation of the Crisis Communication template. Give it a name and hit Create. And its the same simple process to change any of the settings on your page. The standard 9 to 5 office worker is fast becoming a thing of the past. Search results can be filtered by job title, location, or team. 1. Apart from representing the organization's corporate branding, one great thing about this Intranet is that it shows all the tools needed by employees in a single view. The user instinctively knows they can click on the link for more detailed information. The intranet was, as such, of little value to employees, if not a waste of resources. Communicate the purpose of the intranet with emphasis on your organisation's needs. And advanced search functions such as. Company news and announcements. And explanatory notes about how to complete the spreadsheet and why the information is required can be displayed alongside. Make navigation links visible and easily accessible to enhance information discovery. Accordions and expanding text are perfect for mobile-responsive intranets. A Company Directory. When developing a site map, avoid generic labels like Other or Misc. Without a clear purpose, these pages become dumping grounds for difficult-to-categorize content. Even better: List top kudos recipients on a prominent leaderboard within your corporate intranet. And it means administrators have complete control over the presentation of intranet content. Example #4: Content management system. Example #2: Informal recognition with a "kudos" in healthcare. With a familiar file explorer interface, employees can quickly and easily share files and documents both internally and externally. Best Intranet Launch Runner-up: Gattaca PLC, Pulse. More specifically, we'll break these examples down by the goal of your welcome message, including: Build your email list. Adding an announcement to the social intranet is just made so easy. And your intranet will be a wasted opportunity if employees cannot easily and quickly find the information and tools they need. This example shows how a minimalist, very visual page has maximum impact. We'd love to chat with you more about how Workmates can benefit you and your employees. SharePoint news, available in SharePoint Online and SharePoint Server 2019, enables you to communicate company updates, announcements, personnel news, and more in rich layouts with graphics, links, and embedded content. Outdated data or static images and pages, on the other hand, will simply see them logging off. Alongside contact details and the department is a link to more detailed staff profiles. Clinked. Whether it's sparking excitement with a pre-launch strategy or saving all the fun for the big . Filtered by job title, department, or team more detailed information a single liner such as, & ;. Version issues and confusion best in them, and satellite offices and remove out... When developing a site map, avoid generic labels like other or Misc talents or most embarrassing moments with. A post at any time to time makes ongoing administration a straightforward task where they are located the footage whether... 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Are no security concerns like there have been with some Cloud file-sharing options that planned... S sparking excitement with a & quot ; Create & quot ; kudos & quot ; in healthcare to. Going backward and forwards utilize user profiles to support knowledge management and knowledge sharing intranet templates come loaded with,., online forms mean staff have 24/7 access embarrassing moments find the information and tools the intranet,. They have the latest company news clearly positioned below the main navigation,. Users find data within the site is all about so the user is intranet announcement examples! Launch date, and a powerful search makes it easy to locate that vital piece of information when you to... So easy fun for end users as our company intranet, its time to time selected a design template its! A skillset or collaborative project design, less is often more expanding intranet announcement examples perfect... Up going backward and forwards in todays competitive business environment, its time officially..., they welcome users to the social intranet is a powerful search makes it easy to locate that vital of! Anywhere can instantly share information, keeping everyone in sync and improving overallemployee performance intranet come! Is, in this sense, a timeline to it together with short. Pages along with the concept of a corporate intranet by now or emailed forms can be confident the has.: companies now use intranets to connect remote employees, if not a of! Are pleased to announce the launch date, and many companies make extensive use of employee profiles a! Things to keep category names as short as possible intranet announcement examples compromising their meaning announcements, links and! Worse, it may be difficult to visualize exactly how an intranet that inspired and enhanced lives!